Configuring Open Campus

Overview

Open Campus is an optional MyFlexLearning feature that is implemented collaboratively between your school and the MyFlexLearning team.

Before your school can begin using Open Campus, the feature must be enabled by MyFlexLearning. Once enabled, a MyFlexLearning analyst will work with your school to configure Open Campus based on your policies, scheduling model, and operational procedures.

Because every school implements Open Campus differently, the configuration process is tailored to support your school's specific needs.

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Before You Begin

Before implementing Open Campus:

• Contact MyFlexLearning to request the Open Campus feature.
• Review your school's Open Campus policies and procedures.
• Determine which students will be eligible to participate.
• Identify the staff members who will approve student check-outs and check-ins.
• Ensure you have Administrator access to MyFlexLearning.

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🤝 Implementation Process

Open Campus is configured in partnership with a MyFlexLearning analyst.

During implementation, your analyst will review your school's Open Campus requirements and assist with configuring the feature to support your workflow.

Configuration typically includes:

• Enabling the Open Campus feature for your MyFlexLearning site.
• Configuring staff approval permissions.
• Configuring student eligibility.
• Configuring Open Campus classes or scheduled Open Campus periods.
• Verifying the student check-out and check-in process.
• Reviewing Student Events reporting.

Because every school's policies are different, the implementation process is customized to meet your operational requirements.

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Configuration Checklist

During implementation, your school and your MyFlexLearning analyst will complete the following tasks:

☐ Open Campus feature enabled

☐ Staff members identified

☐ Staff approval permissions configured

☐ Student eligibility requirements established

☐ Student permissions configured

☐ Open Campus classes or scheduled periods configured

☐ Student check-out tested

☐ Student check-in tested

☐ Student Events verified

☐ Staff trained

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After Configuration

Once implementation is complete, your school is ready to begin using Open Campus.

Administrators can:

• Manage staff approval permissions.
• Maintain student eligibility.
• Update Open Campus schedules or classes.
• Monitor student activity using Student Events.
• Modify Open Campus settings as school policies change.

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Best Practices

💡 Review your school's Open Campus policies before implementation.

Clearly defining eligibility requirements before configuration helps ensure a smooth implementation.

💡 Train staff before going live.

Staff responsible for approving student movement should understand the verification process before students begin using Open Campus.

💡 Test your configuration.

Complete several test check-outs and check-ins before launching Open Campus for students.

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Next Steps

Continue setting up Open Campus with these articles:

1. Configure Staff Permissions
2. Configure Student Permissions
3. Configure Open Campus Classes
4. Student Check-Out
5. Student Check-In
6. Student Events

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Troubleshooting

I don't see any Open Campus settings.

Possible Cause

The Open Campus feature has not yet been enabled for your MyFlexLearning site.

Resolution

Contact MyFlexLearning Support to request Open Campus or verify that the feature has been enabled.

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I'm not sure how my school should configure Open Campus.

Resolution

Your MyFlexLearning analyst will guide your school through the implementation process and configure Open Campus to support your school's policies and procedures.

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Related Articles

• Open Campus Overview
• Configure Staff Permissions
• Configure Student Permissions
• Configure Open Campus Classes
• Student Check-Out
• Student Check-In
• Student Events