Configure Staff Permissions

Overview

Before staff members can approve Open Campus check-outs and check-ins, they must be granted the appropriate Open Campus permissions.

Only designated staff members with approval permissions can validate student verification codes. Schools typically assign these permissions to staff responsible for monitoring student entry and exit points.

Who Should Receive Open Campus Permissions?

Each school determines which staff members are responsible for approving student check-outs and check-ins.

Common examples include:

• School Administrators
• Main Office Staff
• Receptionists
• Security Personnel
• Nurses
• Other designated staff members

💡 Tip

Consider assigning approval permissions to multiple staff members to ensure coverage throughout the school day.

---

Before You Begin

Before assigning staff permissions:

• Open Campus has been enabled for your MyFlexLearning site.
• Staff members have been created in MyFlexLearning.
• You are logged in with Administrator permissions.

---

Procedure

1. Navigate to Users.
2. Locate and open the staff member's user record.
3. Select Edit.
4. Locate the Open Campus permissions.
5. Enable Can Approve Check-Out and Can Approve Check-In.
6. Save your changes.

📷 Screenshot Placeholder

Insert screenshot of the Staff User record showing the Open Campus approval permissions.

---

What Happens After Permissions Are Assigned?

Once the staff member has been granted Open Campus approval permissions:

• The Check-Out and Check-In verification buttons become available.
• The staff member can validate student verification codes.
• The staff member can approve student check-outs and check-ins during the school day.

Staff members without these permissions will not see the Open Campus approval buttons.

---

Best Practices

💡 Assign permissions only to staff members responsible for monitoring student movement.

💡 Review staff permissions at the beginning of each school year.

💡 Remove permissions when staff responsibilities change.

---

Troubleshooting

I don't see the Open Campus approval permissions.

Possible Cause

Open Campus has not been enabled for your MyFlexLearning site.

Resolution

Contact MyFlexLearning Support to verify that Open Campus has been enabled.

---

A staff member cannot approve student check-outs.

Possible Cause

The staff member has not been granted Open Campus approval permissions.

Resolution

Open the staff member's user record and verify that the appropriate Open Campus approval permissions have been enabled.

---